Subject: Help us bring a little Christmas cheer to our community 🎄 

Dear [Name], 

This Christmas, [Branch name] is taking part in Operation Christmas Cheer, SSAFA’s national initiative bringing kindness, connection and festive joy to members of the Armed Forces community. 

Locally, we are planning: 

[INSERT DETAILS OF ACTIVITIES] 

Christmas can be a difficult or lonely time for some people, and we want to make sure members of our Armed Forces community feel remembered, included and valued. 

We would love to explore whether [business name] might help us make something special happen through a donation, sponsorship, volunteer support, services or simply by helping us spread the word. 

Every contribution, however big or small, can help brighten someone’s Christmas. 

If you would like to be part of Operation Christmas Cheer, please contact [name] at [contact details]. We would be delighted to hear from you. 

Kind regards, 

[Name] 

[Branch] 

SSAFA, the Armed Forces charity 

Subject: Could you help us fill our Christmas hampers?

Dear [Name], 

This Christmas, [Branch name] is putting together [number] festive hampers for [individuals/families/members of the local Armed Forces community]. 

We hope each hamper will be a lovely reminder that someone is thinking of the recipient this Christmas. 

We would be incredibly grateful for donations of: 

• [ITEM] 
• [ITEM] 
• [ITEM] 
• [VOUCHERS OR PACKAGING] 

We will be packing the hampers on [date], so donations received by [deadline] would give our volunteers time to organise everything. 

Items can be delivered to [location], or we may be able to arrange collection from [area]. 

Every donated item will help us create something thoughtful and festive for someone in our community. We would also be delighted to acknowledge your support through [details]. 

Thank you for considering helping us spread a little Christmas cheer. 

Kind regards, 

[Name and contact details] 

 Subject: Could you help us package a little Christmas magic?

 Dear [Name],

Our SSAFA branch is creating [number] Christmas hampers for members of the local Armed Forces community, and we would love some help making them look extra special.

 We wondered whether [organisation] might be able to donate:

•  Clean cardboard boxes
•  Hamper trays or baskets
•  Christmas gift bags
•  Cellophane
•  Ribbon
•  Tissue or shredded paper
•  Festive labels or gift tags

 We will be assembling the hampers on [date], so materials received by [deadline] would be hugely appreciated.

 Your support would allow us to spend more of our budget on the hamper contents while ensuring every gift is presented with festive care.

 Thank you for helping us turn a collection of donated items into something that feels truly special.

 Kind regards,

[Name and contact details]

Subject: Could your team become Christmas Cheer elves for the day?

Dear [Name], 

On [date], [Branch name] will be assembling [number] festive hampers for members of the local Armed Forces community. 

We would love to welcome some additional Christmas Cheer elves to help us: 

• Prepare boxes or bags 
• Pack hamper contents 
• Add cards and festive labels 
• Complete final quality checks 

We wondered whether members of your team might like to use some of their corporate volunteering time to join us. 

The packing session will take place at [venue] from [time] to [time]. We will provide everything needed, including refreshments and plenty of festive spirit! 

It will be a practical and enjoyable opportunity to work together, meet new people and make a visible difference locally. 

We would be delighted to have you involved. 

Kind regards, 

[Name and contact details] 

 Christmas Meals 

Subject: Help us bring people together this Christmas 

Dear [Name], 

This Christmas, [Branch name] hopes to host a warm and welcoming festive meal for approximately [number] members of the local Armed Forces community. 

We are exploring venues in [area] for [preferred date/date range] and thought [venue name] could be a wonderful setting. 

Please could you provide details of: 

• Available dates and times 
• Maximum capacity 
• Christmas menu and price per person 
• Room hire or service charges 
• Deposit and payment arrangements 
• Dietary and allergy provision 
• Accessibility and parking 
• Group or charity discounts 
• ind regards,Cancellation terms 

Our preferred budget is approximately £[amount] per person for [details]. 

The event will be about much more than the meal. We want to bring people together, create new connections and ensure everyone receives a warm welcome at Christmas. 

We would love to explore whether [venue] could help us make that happen. 

Kind regards 

[Name and contact details] 

Subject: Could you help us set a place at the Christmas table? 

Dear [Name], 

This Christmas, [Branch name] hopes to bring [number] members of the Armed Forces community together for a festive meal at [venue/date]. 

For some guests, this may be one of their few opportunities to enjoy Christmas company and celebration. We want everyone attending to feel welcomed, valued and part of their local community. 

We are looking for support towards: 

• Guest places at £[amount] each 
• Transport 
• Tea and coffee 
• Table decorations or small gifts 
• Raffle prizes 

A contribution of £[amount] could provide [number] guest place(s), although every contribution would be genuinely appreciated. 

Because of your support, someone could share good food, conversation and laughter rather than spending the festive season feeling alone. 

We would be delighted to recognise your kindness and share the impact afterwards. 

Kind regards, 

[Name and contact details] 

Subject: We would love you to join us for Christmas lunch

Dear [Name], 

We are delighted to invite you to a festive meal hosted by [Branch name] as part of Operation Christmas Cheer. 

Come along, enjoy some delicious food and share a little Christmas cheer with members of our local Armed Forces community. 

Date: [Date] 

Time: [Time] 

Venue: [Venue and address] 

Cost: Free 

Included: [Details] 

Please reserve your place by [deadline] using [booking link/contact details]. 

When booking, please tell us about any dietary, allergy, accessibility or transport requirements so we can help make your visit as comfortable and enjoyable as possible. 

Places are limited and will be confirmed by email. If your plans change, please let us know so we can offer your place to someone else. 

We hope you can join us! 

Kind regards, 

[Name and contact details] 

Subject: Join us for a festive meal and Christmas cheer 

Dear [Name], 

We would love you to join [Branch name] for a festive community meal filled with good food, friendly faces and plenty of Christmas cheer. 

Date: [Date] 

Time: [Time] 

Venue: [Venue and address] 

Cost: £[amount] per person 

Included: [Details] 

Not included: [Details] 

The usual meal cost is £[amount], with [branch/sponsor] contributing £[amount] towards each place. 

Bookings and payments must be completed by [deadline] through [booking process]. 

Please provide any dietary or accessibility requirements when booking and review the cancellation arrangements before confirming your place. 

We hope you will come along and celebrate with us. 

Kind regards, 

[Name and contact details] 

Subject: Could you help us create some Christmas magic?

Dear [Name], 

This Christmas,[Branch name] hopes to give local members of the Armed Forces community the opportunity to enjoy [production/experience]. 

For some families and individuals, the cost of festive activities means experiences like these are simply out of reach. A donated or discounted ticket could create a Christmas memory that lasts far beyond the festive season. 

We wondered whether [venue] might be able to offer: 

• Complimentary community tickets 
• A charity or group discount 
• A reserved allocation 
• A limited discount code 
• Sponsored family places 

We would manage the opportunity carefully, communicate all conditions clearly and reallocate returned tickets wherever possible. 

We would love the opportunity to work with you and bring a little extra Christmas magic to our local community. 

Kind regards, 

[Name and contact details] 

Subject: A little Christmas magic is waiting for you!

Dear [Name], 

We are delighted to offer you [number] ticket(s) to enjoy: 

Show: [Production] 

Date: [Date] 

Time: [Time] 

Venue: [Venue and address] 

The tickets are being provided through SSAFA’s Operation Christmas Cheer, and we hope the experience creates some very special festive memories. 

Please note: 

• Travel [is/is not] included. 
• Refreshments [are/are not] included. 
• Children must be accompanied by [details]. 
• Tickets cannot be resold or exchanged for cash. 
• Please contact us promptly if you can no longer attend. 

To accept the tickets, please reply or complete [booking link]by [deadline]. 

Your tickets will be confirmed separately once we have received your response. 

We hope you have a truly wonderful time! 

Kind regards, 

[Name and contact details] 

Subject: A special festive ticket offer for our community 

Dear [Name], 

Thanks to the kindness of [venue], members of the local Armed Forces community can enjoy discounted tickets for [production/experience]. 

Discount code: [CODE] 

Available performances: [Details] 

Booking deadline: [Date] 

How to book: [Booking details] 

Please remember: 

• The code is limited to [number] tickets per household. 
• Tickets are subject to availability. 
• Payment is made directly to the venue. 
• Travel and refreshments are not included. 
• Please do not post the code publicly or share it outside the eligible community. 

For booking and seating questions, please contact [venue]. For eligibility questions, contact [branch]. 

We hope this offer helps you enjoy a little extra festive magic this Christmas. 

Kind regards, 

[Name] 

Subject: Could you help us brighten someone’s Christmas? 

Dear [Name], 

This Christmas, [Branch name] is taking part in SSAFA’s Operation Christmas Cheer, bringing kindness, companionship and festive experiences to members of the Armed Forces community. 

Locally, we will be offering: 

[INSERT EXACT ACTIVITY, ELIGIBILITY, DATES AND AVAILABILITY] 

You know the people you support best, so we wondered whether anyone you work with from the Armed Forces community might particularly benefit. 

This could be someone facing a difficult Christmas, a family unable to access festive activities or an individual who would appreciate knowing that their community is thinking of them. 

Please do not send personal information by replying to this email. Referrals should be discussed with [branch contact], and the required Third Party Referral Form must be completed. 

Referral form: [Insert link] 

Deadline: [Date] 

Support is limited and cannot be guaranteed until confirmed by the branch, but we will do everything we can to use what is available thoughtfully and fairly. 

Thank you for helping us reach the people who may benefit most. 

Kind regards, 

[Name and contact details] 

Subject: Thank you for your Operation Christmas Cheer nomination 

Dear [Name], 

Thank you for nominating someone for [activity]. 

We have received the referral and will consider it carefully alongside the support available locally. 

Submitting a nomination does not automatically guarantee a hamper, ticket or place, but we will contact [the referrer/person nominated] as soon as the allocation process has been completed. 

Please do not send further personal or sensitive information unless requested through the agreed referral process. 

Thank you for helping us reach members of the Armed Forces community who may appreciate a little extra Christmas cheer. 

Kind regards, 

[Name and contact details] 

Subject: Some lovely Christmas news!

Dear [Name], 

We are delighted to confirm that the person or family you nominated has been allocated: 

[Hamper/meal place/tickets/experience] 

The next steps are: 

[Insert collection, booking or contact details] 

Please confirm acceptance by [deadline]. If we do not receive confirmation, we may need to offer the opportunity to someone on the waiting list. 

Thank you for helping us make this connection. We hope the experience brings the recipient some genuine joy this Christmas. 

Kind regards, 

[Name] 

Subject: Operation Christmas Cheer nomination update 

Dear [Name], 

Thank you for taking the time to submit a nomination for Operation Christmas Cheer. 

We received more nominations than the support available locally and, unfortunately, we cannot currently offer [activity/item] to everyone nominated. 

We understand this may be disappointing. The nomination will remain on our waiting list until [date], provided this is appropriate under the referral process, and we will be in touch if anything becomes available. 

This relates only to the limited availability of this Christmas initiative. It does not prevent the individual from contacting SSAFA about other support for which they may be eligible. 

Thank you for helping us reach members of the Armed Forces community and for everything you do locally. 

Kind regards, 

[Name] 

Subject: Christmas Cheer needs you!  

Dear [Name], 

Operation Christmas Cheer is coming to [area], and we would love you to be part of it! 

Our branch is planning: 

[Activity] 

We need some wonderful volunteers to help with: 

• [Role] 
• [Role] 
• [Role] 

Date: [Date] 

Time: [Time] 

Location: [Venue] 

You do not need any specialist experience. We will provide a full briefing, clear roles and plenty of festive encouragement. 

If you would like to join our Christmas Cheer team, please reply by [deadline] and let us know about any accessibility requirements. 

Every helping hand contributes to something special. 

Kind regards, 

[Name] 

Subject: Welcome to the Operation Christmas Cheer team! 

Dear [Name], 

Thank you for volunteering to support [activity]. We are delighted to have you joining us. 

Here are the final details: 

Date: [Date] 

Arrival: [Time] 

Finish: [Time] 

Location: [Address] 

Your role: [Role] 

Event lead: [Name and telephone] 

Please wear [details] and bring [details, if applicable]. 

A friendly briefing will take place at [time], covering roles, safety, personal information, photography and what to do if anyone raises a welfare concern. 

If your plans change, please let us know as soon as possible. 

Thank you for giving your time to help make Christmas brighter locally. 

Kind regards, 

[Name] 

Subject: Your Operation Christmas Cheer place is confirmed! 

Dear [Name], 

Wonderful news! Your booking is confirmed for: 

Activity: [Activity] 

Date: [Date] 

Time: [Time] 

Location: [Venue and address] 

Places: [Number] 

Cost/payment: [Details] 

We have recorded: 

[Menu, dietary, access or transport details] 

Please check that everything is correct and let us know promptly if anything changes. 

We are really looking forward to welcoming you and sharing some Christmas cheer together. 

Kind regards,

[Name and contact details]

 Subject: Not long to go until [activity]!  

 Dear [Name],

 We are looking forward to welcoming you to [activity].

 Here are the details you will need:

• Date: [Date]
• Arrival: [Time]
• Venue: [Address]
• Parking/travel: [Details]
• What to bring: [Details]
• Contact on the day: [Name and telephone]

If you can no longer attend, please let us know as soon as possible so we can offer the place or ticket to someone on our waiting list.

 We cannot wait to see you!

 Kind regards,

[Name]

Subject: Operation Christmas Cheer waiting list update 

Dear [Name], 

Thank you for your interest in [activity]. 

All current places have been allocated, but we have added you to the waiting list for [number] place(s). 

If anything becomes available, we will contact people according to [allocation method]. Although a place cannot be guaranteed, we will be in touch as quickly as possible if circumstances change. 

Please let us know if you no longer wish to remain on the list. 

Thank you for your understanding. 

Kind regards, 

[Name] 

Subject: A festive place has become available! 

Dear [Name], 

We are delighted to let you know that a place has become available for: 

Activity: [Activity] 

Date: [Date] 

Time: [Time] 

Venue: [Venue] 

Cost: [Details] 

If you would like to accept, please reply by [date and time]. 

As the event is approaching, if we do not hear from you by the deadline, we will offer the place to the next person on the waiting list. 

We hope you can join us! 

Kind regards, 

[Name] 

Subject: Your cancellation has been received 

Dear [Name], 

Thank you for letting us know that you can no longer attend [activity] on [date]. 

We are sorry you will not be joining us, but we really appreciate the notice. It means we can offer the place to someone waiting for the opportunity. 

[Insert refund or non-refundable payment information.] 

We hope to welcome you to another SSAFA activity in the future. 

Kind regards, 

[Name] 

Subject: Important update about [activity] 

Dear [Name], 

We are very sorry to let you know that [activity] on [date] has been: 

[Cancelled/postponed/changed] 

This is because [brief explanation]. 

The revised arrangements are: 

[Insert details] 

If you have already paid, [insert refund or transfer arrangements]. 

We know you may have been looking forward to joining us and sincerely apologise for the disappointment and inconvenience. 

Please contact [name/details] if you need any help regarding the change. 

Kind regards, 

[Name] 

Subject: You helped make Christmas brighter!

Dear [Name], 

We wanted to send a heartfelt thank you for supporting [Branch name] and Operation Christmas Cheer through your generous donation of [details]. 

Because of your kindness, we were able to: 

• [Impact] 
• [Impact] 
• [Impact] 

Together, we supported [number] members of the local Armed Forces community through [activity]. 

Every hamper, meal, ticket and festive moment represented more than a gift. It reminded someone that their community was thinking of them. 

Thank you for being part of something very special. 

Kind regards, 

[Name] 

Subject: Thank you, Christmas Cheer champions!

Dear all, 

What a wonderful team you are! 

Thank you for everything you did to support [activity]. Because of your time, enthusiasm and kindness, we were able to [impact]. 

Whether you packed hampers, welcomed guests, delivered gifts, managed tickets, provided transport or quietly kept everything running behind the scenes, every contribution mattered. 

Together, you helped make Christmas brighter for [number] members of our Armed Forces community. 

Operation Christmas Cheer simply would not have happened without you. Please take a moment to feel incredibly proud of what you helped achieve. 

With enormous thanks, 

Kind regards, 

[Name] 

Subject: Thank you for helping us create something special

 Dear [Name],

A heartfelt thank you to everyone at [venue] for supporting our Operation Christmas Cheer [meal/show/event] on [date].

Your team helped create a warm,  welcoming  and memorable experience for [number] members of the Armed Forces community.

We particularly appreciated [specific example].

The feedback has been wonderful, and your kindness helped people feel welcomed, connected and valued at Christmas.

We hope this will be the beginning of an ongoing relationship and that we can work together again.

Kind regards,

[Name]

Subject: Thank you for sharing some Christmas cheer with us. 

Dear [Name], 

Thank you for joining us at [activity]. We loved having you there and hope you enjoyed the experience. 

We would be grateful for any feedback you would like to share: 

• What did you enjoy most? 
• Did you feel welcomed and included? 
• Was the information beforehand clear? 
• Is there anything we could improve? 
• Would you join another SSAFA community activity? 

You can reply directly or complete our short form: 

[Insert feedback link] 

Your feedback will help us make future activities even better. We will never publish your name, photographs or personal story without separate permission. 

Thank you for being part of Operation Christmas Cheer. 

Kind regards, 

[Name] 

Subject: Look what we achieved together!

Dear [Name], 

What an incredible Operation Christmas Cheer it has been! 

Thanks to the generosity of our local businesses, partners and volunteers, [Branch name]: 

• Provided [number] festive hampers 
• Welcomed [number] guests to Christmas meals 
• Offered [number] festive experience tickets 
• Worked alongside [number] local organisations 
• Received [feedback or anonymised quotation] 

Behind every number is a person or family who felt remembered, included and connected this Christmas. 

Thank you for being part of this wonderful community effort. Every donation, introduction, hour volunteered and message shared helped make it possible. 

Together, we created a great deal of Christmas cheer, and that is something worth celebrating. 

Kind regards, 

[Name]