This document contains guidance, and required actions, for Branch and Divisional Treasurers prior to the transition into NDP. As a Region transitions into NDP each branch will move on a set week - you will have been provided with this timetable approximately 1-2 months before the move.
Key Information
- Under the NDP model of service delivery, all client funds are received into the Regional Client Account - managed by the Regional Office.
- Branch and Divisional Client Accounts will be closed post migration into NDP.
- Branch (or Division) Client accounts will be left open and monitored, for the receipt of outstanding pledges, for 1 month post migration. The Single Banking Team will move AP related pledges received during this time into the RO Client Account. If there are any queries they will contact the Regional Office/relevant Treasurer.
- Branches will retain the Branch Admin Account, but as Divisions no longer exist under NDP, all Divisional Admin accounts will be closed.
Preparation Actions
In advance of your Branch/Division's transition week please carry out the following actions to ensure a smooth transition into NDP:
- Please ensure that all case financial transitions are fully up to date on Mosaic and FMS. Remaining balances in the client account need to be returned as a Case Grant Remainder (if appropriate) or transferred to the branch admin account. This being on the understanding that should a case or balance come to light, over and above the initial transferred value, that branch would cover the sum required from their admin account.
- Please perform a reconciliation of monies against live cases and supply the audited case balance list, including a Mosaic number for each client case and no negative balances, to the Finance Team ([email protected]).
- Treasurers should then move the sum of the audited client monies to the Regional Office Client Account on Single Banking (Please note - money can only move when there is a clear corresponding case balance). Finance will set up these clients in FMS to match this case balance list.
- Please inform the RO of the any annuity cases - including the frequency and value of payments.
- Please provide your RO with details and requirements of any ring fenced funds, so that they can identify any relevant cases to which they may apply.
- Any old cases should be closed on Mosaic and the RO should be informed.
NB Accounts can't be closed unless the balance is zero.
Queries and Support
Your Branch Chair should be able to help with any queries.
Alternatively you can contact the Finance Team if necessary at [email protected].