Recent updates
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Social Investment Policy
Updated onArticleTrustees have elected to delegate much of the investment process to the Finance Committee (FC) The delegated authority for approving the investment will be as follows: All new social investments must be approved by Council Subsequent investments up to £125k by the FC Any investments of more than £125k by Council It may be necessary for decisions on investments to be taken outside of the formal committee meetings. In such cases it will be permissible to obtain approval via e-mail. Monitoring of individual investments will be delegated to the FC. The format and frequency of these reports will be considered on a case-by-case basis, but there will, as a minimum, be a requirement for an annual report on each investment. An annual report covering the full portfolio of social investments will be made to Council.
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Fundraising and Marketing Data Processing Policy
Updated onArticleThis paper sets out how we have assessed our fundraising and marketing data processes in line with the UK-General Data Protection Regulation (UK-GDPR), and the Data Protection Act 2018. We have evaluated the basis upon which we lawfully collect, hold and process personal data for fundraising and marketing. The “balance test” we carried out concludes that the lawful basis to communicate with supporters and volunteers is ‘legitimate interest’ see Annex 1. To demonstrate compliance with data protection legislation we keep hard copy and electronic records (whichever is applicable) of all communication we receive from supporters. Hard copy records are stored in SSAFA archives until the assigned destruction date; electronic communication is stored in emails, on the individual’s record in our database, SAVI1, and on IT network, S:Drive (whichever is applicable). The retention of supporter data complies with SSAFA’s Retention and Information Management Policy.
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Employee Safety Handbook
Updated onArticleThis handbook has been prepared to provide you with information about our Health and Safety Policy, procedures and arrangements. It also includes information about your duties as an employee and will help you to understand health and safety issues which affect you at work.
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Volunteer Policy
Updated onArticleWho we are What we do Volunteers
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Adoption Statement of Purpose
Updated onArticleIn Accordance with Schedule 1 Voluntary Adoption Agencies and the Adoption Agencies (Miscellaneous Amendments) Regulations 2003.
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Sustainability Statement
Updated onArticleAs part of its 2022-2027 Strategy, SSAFA, the Armed Forces charity committed to continuing to review its carbon footprint, ensuring environmental sustainability is a key consideration in all changes to its estate, building toward achieving carbon neutral and, ultimately, carbon zero. The charity will consider every process and activity with this in mind.
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Risk Management Policy
Updated onArticleThis risk management policy forms part of SSAFA’s internal control and governance arrangements. As a registered charity the trustees are required under the Accounting and Reporting for Charities Statement of Recommended Practice (SORP) 2019 to make a positive statement in the annual report confirming that all major risks to which the charity is exposed, as identified by the trustees, have been reviewed and that systems have been established to mitigate those risks. The need to disclose our arrangements for risk management is not the sole driver for this policy. We recognise that putting in place effective arrangements for the management of risk is best business practice and brings with it a number of significant benefits. This policy sets out the principles underpinning risk management, outlines our risk management methodology and defines the responsibilities of Council members/trustees, the Controller and directors in relation to risk management. In addition, it describes how SSAFA will evaluate the effectiveness of its risk management arrangements.
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Disaster Recovery and Business Continuity Plan
Updated onArticleGeneral The risks, which might seriously affect the Charity, have been assessed; they are reviewed by the Risk Committee annually and are endorsed by Council at its March meeting. The latest version of the Risk Policy and Register can be viewed on ScreenSteps or by contacting Head of Service, Estates - Facilities. The most serious risks to SSAFA are external cyber-attack, malware, ransomware and viruses. Cyber Essentials accreditation awarded in November 2022 is an effective control against these threats. An unplanned event or situation such as a Public Health issue (a pandemic) or a terrorist attack that could threaten to harm people or seriously damage the Charity reputation requires effective risk analysis and management. The paper at Annex A details the correct media response to such an event. The destruction of the Central Office, currently Queen Elizabeth House (QEH), building would be disruptive on a low level and would not stop the Charity’s work as client care is undertaken by our Volunteer Network and paid employees working in the ‘field’. It is assessed that fire, flood, terrorist action, or an aircraft accident are the events most likely to render Central office accommodation unusable. Aim The aim of this plan is to detail the measures which need to be taken now and would need to be taken if QEH was partially or totally destroyed. It also considers the actions needed should one of the other SSAFA sites be destroyed. (The Cyprus Policy Business Continuity Plan (Annex F) should be referred too for disasters in that location). It should also act as a guide to assist in the post-incident procedure, reducing the need to search for vital information when in a potential situation of panic or quick thinking.
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Fundraising Together Policy
Updated onArticleThis document explains how SSAFA’s UK volunteer network (the ‘Network’) regions, branches and In-Service Committees (SC) - and Central Office (CO) can best support each other in their fundraising activities for the benefit and sustainability of the whole of SSAFA and deliver SSAFA’s charitable objects through a national programme of: - Welfare advice and support e.g., casework, Forcesline, support groups, mentoring Specialist services e.g., adoption service, VCJS, Gurkha Services Housing e.g., Norton House, Stepping Stone Home Health and social care services UK/Overseas This document has been updated to reflect recent changes in the CO fundraising teams.
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Fundraising Code of Practice
Updated onArticleApplicable to all SSAFA Employees and Volunteers
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